Before You Get Started

BigTent has developed a flexible permissions feature to allow for easy management of your group, for sharing of responsibilities within your group, and for preparation for leadership turnover. 

Only group leaders can give administrative permissions to other members. It’s a good idea to have a trusted backup administrator for coverage in your absence (vacations, illness, etc.), to prepare for transition of roles, and to help spread the group’s leadership workload.

How you wish to manage the workload and permissions is totally up to you. You can appoint as few or as many leaders you want, and specify how long they have their permissions.

Jump Start Instructions

To convert a group member into a leader:

• Go to manage > manage membership > permissions.

• Locate the feature for which you want to assign a leader. Global permissions are at the top under "Manage." 

• Click "Add a member" under the appropriate area. 

• Enter the member's name, email, or screenname and specify a term for the permissions. 

• Click "Submit."

Visual Aid

Can't see this video? View it on YouTube here: http://www.youtube.com/v/EUkzK3xzDbY

The Nitty Gritty

What Permissions are in Place by Default?

By default, all group administrators have posting, moderation and admin permissions for all components (e.g., group enrollment or accounting functions, event / calendar-related functions, group news postings, and file uploading, as well as forum and group news moderation functions). 

By default, members joining the group can post to the forums, and view just about everything else. You can assign additional permissions for members to post an event, group news, files, etc. When assigning posting permissions to group members for events and news, be aware that they will be able to notify all other group members via email about events or news entries they themselves have posted.

 

Who can assign permissions? What can be assigned? And to whom?

Group administrators have permission to perform all administrative functions, including assigning other members to be group administrators and administrators of subgroups. 
 
A group or subgroup administrator can assign permissions to individual members to perform roles associated with enrollment, managing membership data, and accounting functions. 
 
At the feature level, a group administrator can assign permissions to members to perform event / calendar-related functions, group news postings, and file uploading, as well as forum and group news moderation functions. Refer to the detailed table below to see exactly what a member endowed with each permission can do.

Using the Drop-Down to View Permissions by Feature

To give someone permissions to a specific feature:
    •    Click the "Roles in:" drop-down menu on the permissions page
    •    Select your feature (e.g., calendar) 
    •    Click "Filter"
    •    Click the “Add a member” link located under the role you want to give the member, (e.g., post, moderate, etc.) 

Please note: If you are granting permissions within a subgroup, the member must already be enrolled in the subgroup to be granted permission. 
 

Granting Permissions to All Members for Files and Events

You can grant permissions to all of your members at once to post events and files. If you grant all group members permission to post to the calendar or the files, they can post new entries, but they can only edit the files or events they have created, not other members’ events or files.
    •    Select “events” or “files” from the drop-down menu.
    •    Click “Filter.”
    •    Underneath “Post” click the “change” link.
    •    Select “all group members” (e.g., post, moderate, etc.)